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Release 1.13.0

General Release Information

Release 1.13.0 (SuiteApp version 1.13.000) was released on September 30, 2025, and includes one enhancement and several bug fixes detailed below. Your Production account will be updated automatically, while you will need to manually update your Sandbox account at your convenience.

Enhancement

FFA-1196 Simplified Email Approvals with Action Buttons

In previous versions, approvers receiving an email notification were required to manually click Reply, type a predefined approval or rejection keyword (which they had to remember exactly), and then click Send. This manual process was time-consuming and often led to errors from typos, causing approvals to fail and requiring transactions to be resubmitted. To streamline this critical step and enhance the approver experience, we have introduced Approve and Reject buttons directly into the approval notification email. This new feature delivers the following benefits: 

  • Error-Free Approvals: Clicking a button automatically generates the reply email with the correct approve or reject string, eliminating the risk of typos and the need to memorize keywords.
  • Faster Processing: The time saved from not having to type and correct errors allows for approvals to be completed much more quickly.
  • Intuitive Workflow: The approver only needs to click the relevant button and then confirm the action by clicking Send in the generated reply. 

This enhancement is available in the updated FFA E-Mail Approval Request Template.

Bug Fixes

FFA-1819 Auto-Processed Vendor Bills Incorrectly Stalled in Approval Workflow 

Previously, when a Vendor Bill was automatically created from a Purchase Order that had already been approved via ZoneApprovals (e.g., using ZoneCapture's auto-processing scripts), the resulting Vendor Bill would incorrectly inherit the result of the Purchase Order's approval flow while being stuck in the "Pending Approval" status, not following the defined approval process. This issue is now fully resolved. Auto-processed Vendor Bills created from ZA-approved Purchase Orders will now correctly evaluate and follow the applicable ZoneApprovals configuration (such as auto-approval rules or an assigned Approval Matrix) upon creation, ensuring the transaction is properly handled.

FFA-1766 Approval Emails Failing Due to Attachment Size Exceeded

We identified an issue where approval notification emails would fail to send, resulting in the error message ATTACH_SIZE_EXCEEDED (This message exceeds the limit of 15 MB). This failure occurred when both the "Include OCR PDF" and "Include Additional Documents" preferences were enabled in the ZoneApprovals configuration. The root cause was that the OCR PDF was being attached twice to the approval email, duplicating the file size which pushed some emails over the 15 MB system limit. This issue is now fully resolved. The system logic has been updated to ensure the OCR PDF is included only once in the email attachments, even when both relevant preferences are enabled.

 

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